This page provides information regarding our commitment to your privacy and includes information about the data we collect, why and when we collect it, data protection, cookies and contact details for the Information Commissioner.
Oadby and Wigston Borough Council respects your privacy. The information that you provide us with, or that is gathered automatically, helps us to monitor our services and provide to you the services that you are entitled to as a resident of Oadby and Wigston or visitor to our web site.
Our Commitment to Privacy
Is my visit to this web site anonymous?
Yes it is - your visit to our web site is anonymous (no personal information about you is recorded or gathered) unless you place fill in a survey, consultation or other form requesting information.
Each time you visit our web site, our system automatically recognises your domain name but not your specific email address.
We use traffic logs to record how often individual web pages are being used. This helps us keep an eye on web page use and to develop the information and services provided to benefit current and potential users. We only use this information for these purposes.
Online surveys of web site usage
On occasions we may conduct online surveys of web site usage. This is used to gauge our service, collect demographic information and other information that we may find useful to help us improve the service provided by the web site. The survey method deposits a cookie on visitors' computers. These surveys are optional and we may share non-personal, aggregated information with third parties.
What are traffic logs?
We use traffic logs to identify which pages are being used. This helps us analyse data about web page traffic and improve our web site in order to tailor it to customer needs. We only use this information for statistical analysis purposes.
Our web site contains links to other web sites. Oadby and Wigston Borough Council is not responsible for the privacy practices within any of these other web sites. We encourage you to be aware of this when you leave our web site and to read the privacy statements on other web sites you visit which collect personally identifiable information. This privacy statement applies solely to information collected on our web site.
Your Rights - the Data Protection Act 1998 and the General Data Protection Regulation 2018
Our privacy statement covers Oadby and Wigston Borough Council and its web site. Under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018, we have a legal duty to protect any personal information we collect from you. We do not pass on your details to any third party or government department unless you give us permission to do so or the law requires/permits it. Further information can be found in our Data Protection Policy as well as our Record of Processing Activities (ROPA):
Oadby and Wigston Borough Council is committed to respecting your privacy. We have structured our web site so that, in general, you can visit it without identifying yourself or revealing any personal information. Once you choose to provide us with any information by which you can be identified, then you can be assured that it will only be used for the purpose for which it was originally collected or compatible purposes.
We will only keep your data for as long as is necessary. The Council has a retention schedule for all of the data that we hold and, where applicable, we will confidentially dispose of data that falls outside of that retention period.
Please be advised that any information, unless stated otherwise, will be sent to us via the open Internet and is therefore not secure during transmission to us. This is because your information may pass from your computer to an Internet service provider and then via other providers before it reaches Oadby and Wigston Borough Council, much in the same way as most email correspondence.
We have to notify the Information Commissioner of the types of personal data we process and for what purpose we use it for and whom we share it with. You can see what is recorded on our Data Protection Notification entry if you search for Oadby and Wigston Borough Council on the Information Commissioner's web site.
The Data Protection Act 1998 and GDPR 2018 provide you with rights in relation to the personal data we may hold about you, namely;
- You have the right to obtain confirmation that your data is being processed, and access to your personal data.
- You are entitled to have personal data rectified if it is inaccurate or incomplete.
- You have a right to have personal data erased and to prevent processing, in specific circumstances.
- You have the right to 'block' or suppress processing of personal data, in specific circumstances.
- You have the right to data portability, in specific circumstances.
- You have the right to object to the processing, in specific circumstances.
- You have rights in relation to automated decision making and profiling.
With regard to your rights to be provided with a copy of your personal data (subject access request), you are entitled to this within one month of making the request. Requests must contain the information required to satisfy the Council as to the identity of the person making the request (we may require proof of your identity). Requests must contain the information required to enable the Council to locate the information which is being sort. We will assist you where possible.
We may charge a reasonable fee for this request in specific circumstances. Further information about the Data Protection Act and the GDPR can be obtained from:
Information Commissioner's Office,
Telephone: 01625 545 700
Fax: 01625 524 510
If you have any concerns, questions or comments please contact the Data Protection Officer using the contact details shown on the left of this page.
The National Fraud Initiative is a data matching exercise. This is a two yearly exercise which is organised and supervised by the Audit Commission and is governed by the requirements of the Audit Commission Act 1988. The National Fraud Initiative was started by central Government in 1996 and Oadby and Wigston Borough Council has participated in this bi-annual exercise since then.
Under the act, Oadby and Wigston Borough Council is required as a public body to share its data relating to employees, councillors and customers with the Audit Commission. This data will then be compared to other records sent to the Audit Commission by other government bodies such as local authorities, police authorities, government departments and the National Health Service.
The purpose of the National Fraud Initiative exercise is to identify where data held by one government body is different to information held by another public body, for example where wage payments to local government employees have not been declared on state benefit claims. As a result of National Fraud Initiative work £450m of fraud has been detected.
Our participation in the National Fraud Initiative means that information about you will be shared with the Audit Commission for the purposes of data matching. The law requires that we release this information and it does not require your consent.
However, numerous safeguards are taken to protect your personal data and these are set out in the Audit Commission's 'code of data matching practice' . Furthermore, the National Fraud Initiative ensures full compliance with all data protection and human rights legislation.
Last updated: Tuesday, 29 May 2018 3:48 pm