During the Mayoral year the Mayor attends many local events throughout the Borough from Swimming Galas, School Assemblies, Summer Fetes, Awards Evenings and visiting local Businesses. If you would like the Mayor to attend your event please contact the Mayor’s Office as below.
The Mayor receives around 200 invitations to events each year. Invitations are dealt with in the order that they are received and it is best to plan well ahead as some engagements are accepted many months in advance. Invitations received with less than 14 days’ notice are unlikely to be attended due to the lateness of the invitation.
To invite the Mayor to an event send in a written request to the Mayor’s secretary by post to Mayor’s Secretary, Oadby and Wigston Borough Council, Station Road, Wigston, LE18 2DR via email to email@example.com please give as much detail as possible about your event including dates, time, location and what you would like to Mayor to do i.e. Cut ribbon, hand out awards, make a speech.
How your invitation is dealt with
All invitations must be received in writing either by email, letter or via online request form, these are processed by the Mayor’s Secretary and forwarded on to the Mayor for consideration. Once a response is received back the Mayor’s secretary will advise you if the Mayor is attending, or if he is unavailable the Deputy Mayor may be sent in his place, but if both the Mayor and Deputy Mayor already have engagements booked then a decline letter/email will be sent to you.
You will be required to complete a Mayoral Booking Form once your booking is confirmed which will give the Mayor more details about your event. If you require the Mayor to make a speech, to thank a person or a group or say anything on your behalf you are required to give as much detail as possible.
What type of events will the Mayor attend?
The Mayor will attend events within the Borough to open summer fetes, for schools or religious groups. Present awards to individuals or groups – sports awards – achievement awards, attend a school or group production, Christmas concert, school play, school assembly and youth group evenings. The Mayor would like to get involved in as many local events as possible. The presence of the Mayor at your event will lift the profile of the event, will be good publicity for your cause/organization and will be overall good for the Borough of Oadby and Wigston. The Mayor is happy to visit your school, factory, place of work, community group to see how you work and share experiences.
What happens on the day of your Event?
On the day of your event the Mayor will arrive at the precise time you stated on the Booking Form. (This should be just a few minutes before the event starts.) It is helpful if a parking space can be reserved for the Mayor.
Please give some thought to what you wish to achieve by having the Mayor at your function and what you would like the Mayor to do. This may perhaps include making a presentation, receiving a cheque, reading a lesson, making a speech or drawing a raffle.
Please also bear in mind that the Mayor often has several civic engagements following throughout the day and will need to leave your event on time in order to maintain the schedule.
Somebody should be nominated to meet the Mayor on arrival and accompany him throughout the engagement; this person should be put on the Mayoral Booking Form.
Details of someone to contact on the day with mobile number must be provided on the Mayoral Booking Form.
The Mayor is the First Citizen of the borough and as such should be regarded as your principal guest.
Please do not hesitate to contact the Mayor's Office should you have any further queries.
Last updated: Thursday, 10 January 2019 10:38 am